O Control Center is one of Smartsheet’s most powerful features for project portfolio management. If you need to standardize and scale the management of multiple projects, Control Center is the solution.
What is Smartsheet Control Center?
Control Center is a premium Smartsheet module that allows you to:
- Automatically create projects from standardized templates
- Consolidate data of multiple projects in executive dashboards
- Ensure consistency in the structure and nomenclature of projects
- Scale operations of PMO without increasing administrative burden
Main Features
1. Blueprints (Templates)
Blueprints are master templates that define the structure of each new project. When you create a project via Control Center, it automatically generates all spreadsheets, reports and dashboards based on the blueprint.
2. Global Updates
Need to update all projects at once? Global Updates allows you to change formulas, columns or automations in all projects derived from a blueprint simultaneously.
3. Portfolio Rollup
Consolidate metrics from all projects in an executive dashboard. See status, budget, timeline and risks for your entire portfolio in a single view.
4. Intake Forms
Standardized forms for requesting new projects. The requester fills in basic information and the Control Center automatically creates the entire project structure.
When to Use Control Center?
Control Center is ideal for:
- PMOs who manage more than 20 simultaneous projects
- Companies that need to standardize methodologies (PMBOK, Agile, etc.)
- Operations with repetitive processes (onboarding, campaigns, launches)
- Construction companies and engineering companies with multiple works
- Agencies who manage multiple clients and campaigns
Control Center vs Smartsheet Basic
| Functionality | Smartsheet | Control Center |
|---|---|---|
| Create projects | Manual | Automated |
| Templates | Copy/paste | Living blueprints |
| Update all | One by one | Global Updates |
| Portfolio view | Manual reports | Automatic rollup |
| Intake | Simple Forms | Complete workflow |
How to Implement Control Center
Implementing Control Center requires careful planning:
- Process analysis: Map standard projects and standardize structure
- Blueprint design: Create optimized master templates
- Configuration: Control Center technical setup
- Training: Empower PMO and project managers
- Rollout: Gradual migration of existing projects
Control Center Consulting with TaskIT
A TaskIT is a specialist in Control Center implementations in Brazil. Our team has already implemented Control Center in companies such as construction companies, banks, industries and consultancies.
We offer:
- Diagnosis and blueprint design
- Complete technical implementation
- Personalized training
- Post-implementation support
Frequently Asked Questions
How much does Control Center cost?
Control Center is included with the Business and Enterprise plan. Pro plans do not include Control Center.
How many blueprints can I create?
There is no blueprint limit. You can create different templates for each type of project.
Can I migrate existing projects?
Yes, existing projects can be linked to blueprints, but it requires mapping and tuning work.
See also: Smartsheet Consulting | Licenses and Pricing | Trainings
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🚀 Need help with Smartsheet?
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Benefits of Smartsheet for Project Management
O Smartsheet offers a complete work management platform that helps teams achieve superior results. With features like automations, dashboards, and real-time collaboration, your organization can:
- Increase productivity with automations that eliminate repetitive manual tasks
- Improve visibility of projects with real-time dashboards and reports
- Facilitate collaboration between distributed teams with real-time updates
- Standardize processes with consistent templates and workflows
Boost Your Results with Smartsheet
O Smartsheet is a world-leading collaborative work management platform, used by more than 80% of Fortune 500 companies. With a familiar spreadsheet interface and advanced automation features, the tool transforms the way teams plan, execute and deliver projects.
Key Smartsheet features for your organization:
- Smart automations: Set up automatic workflows to eliminate repetitive manual tasks and reduce errors
- Real-time dashboards: View the status of all projects in a single dashboard with automatically updated metrics
- Effective collaboration: Work simultaneously with internal and external teams while maintaining version control
- Native integrations: Connect with Microsoft 365, Google Workspace, Salesforce, Jira and 100+ other tools
- Advanced reporting: Generate consolidated reports from multiple spreadsheets for strategic analysis
Summary for decision
Smartsheet Control Center for PMO and Portfolio
Control Center is recommended when the company needs to standardize the creation and management of many projects or initiatives in Smartsheet. It helps PMOs create projects from blueprints, maintain consistency between folders, reports and dashboards and provide executive visibility for portfolios.
Choice criteria
- There are many projects with a similar structure.
- The PMO needs to standardize templates, metrics and dashboards.
- Leadership wants a consolidated vision by portfolio or program.
- New projects must be born with governance from the beginning.
- There is a need to reduce manual configuration work.
Practical comparison
| No Control Center | With Control Center | Gain |
|---|---|---|
| Projects created manually. | Projects generated by blueprint. | More standard and less error. |
| Inconsistent dashboards. | Standardized indicators. | Better comparability. |
| PMO updates structure on a case-by-case basis. | Model governs creation and evolution. | Operational scale. |
| Portfolio requires manual consolidation. | Reports and connected data. | Executive visibility. |
FAQ
- When to use Control Center?
- Use when the company needs to manage many projects with standard, repeatability and portfolio vision.
- Does Control Center replace a PMO?
- No. It supports the PMO with standardization, automation and governance.
- Does TaskIT implement Control Center?
- Yes. TaskIT supports blueprint design, configuration, rollout and training.
Related content: Smartsheet Consulting | Smartsheet Brazil | Smartsheet Dashboard
Last updated: May 2026.
