In summary: The Smartsheet seat report now shows move-in and plan-entry dates and creator status to improve audits and governance.
Smartsheet has expanded the seat report with information that helps administrators better understand the usage history and profile of people on the plan. The update adds date references and creator status.
What changed
The report now includes the seat change date, the date the user was added to the plan and the creator status indication. These fields provide more context than a static snapshot of the current situation.
How it works in practice
The new columns can be used in licensing reviews, audits, and adoption analyses. By combining dates with creator status, the administrator can investigate recent changes and prioritize users who require validation.
Impact for teams
Additional visibility supports governance and seating planning. Organizations can identify movements in the plan, understand when a person became part of the environment and evaluate the relationship between usage profile and creation capacity.
How to prepare
Update controls or processes that import the report, as new columns may require adjustment in auxiliary sheets and integrations. Also define who will analyze the information and how frequently decisions will be made.
Availability
Viewing data depends on administrative permissions and the subscription model applicable to your organization.
Smartsheet Seat Report FAQ
What fields have been added to the seat report?
Seat change date, plan entry date, and creator status.
How do new fields help governance?
They add historical context to audits, license reviews, and adoption analyses.
Do integrations that use the report need to be reviewed?
Yes. New columns may require adjustments to auxiliary sheets, imports and automations.
Keep learning about Smartsheet
- Smartsheet simplifies out-of-plan user management
- Smartsheet Announces Integration to Sync Workday Data
- Smartsheet comes to Microsoft Copilot Cowork for multi-step tasks
Count on TaskIT
TaskIT supports companies in the implementation, evolution and governance of Smartsheet. Our team can help assess the impact of this update, structure a pilot and adapt processes, automations, reports and training to safely take advantage of the feature.
Talk to TaskIT to plan the next steps in your environment.
Source: Official Smartsheet Release Notes. Features and availability may be changed by the manufacturer.
